Public Examinations Emergency Procedure

In the event of an emergency, the Examinations Officer or a member of the Senior Leadership Team, will return to the examination room as soon as possible and take charge of the procedures, but until they arrive, invigilators will take the following action:

1. Stop the examination and record the time.
2. If possible over the sound of the fire alarm, instruct the candidates to remain in their seats, close their examination papers and to arrange them neatly.
3. Keep the candidates in their seats under examination conditions.
4. Await further instructions from the Examinations Officer or a member of the Senior Leadership Team regarding evacuation.

It is School’s policy not to evacuate the Examination Room immediately unless a fire or smoke is actually visible. In this case, take the following action:

1. Tell the candidates that they MUST NOT talk to each other or anyone else outside the examination room and on leaving the room they should push their chair under their desk.
2. Evacuate the examination room in an orderly fashion, one row at a time. One invigilator at the front to lead the candidates, and the rest of the invigilators to stay dotted along the line. The candidates should be kept in the seating order in the rows at least 1.5m apart.
3. Take the examination register list/ seating plan with you, but not the question or answer papers (unless there are fewer than 10 candidates in which case pack all items into the wire basket and keep it securely with you at all times).
4. Invigilators should circulate frequently among the candidates and be alert for chatting or other signs of misconduct.
5. On returning to the examination room, call the register again to ensure that all candidates return to the correct seat. Formally restart the examination, calculate the “stoppage” time and adjust the finishing time.